Your career at KINSHOFER GmbH

Position: Business Systems & Logistics Coordinator (ERP & Strategic Purchasing Focus)

Position Summary: We are seeking a detail-oriented and systems-driven Business Systems & Logistics Coordinator with a strong emphasis on ERP ownership and strategic purchasing.

This role plays a critical part in ensuring ERP data integrity, efficient inbound logistics, and proactive purchasing decisions that support operations. In addition to executing daily logistics and compliance tasks, the ideal candidate will contribute to improving purchasing effectiveness, supplier coordination, and system reliability.

This position works cross-functionally with customs brokers, logistics partners, purchasing, and internal teams, and requires someone comfortable operating at both a tactical and analytical level. The job is open for our US location in Sanborn, NY, USA.

Reports to: Plant Manager

Department: Operations / Supply Chain

Pay Range: 58 000$ - 63 000$ / year

Key Responsibilities:

ERP & Business Systems (High Priority)

• Act as the primary point of contact for ERP-related support and data accuracy
• Troubleshoot transactional issues, correct data discrepancies, and support users
• Maintain and improve standard system reports to support operations and purchasing decisions
• Identify opportunities to improve ERP usage, data flow, and process efficiency
• Escalate complex system issues while owning resolution follow-ups

Strategic & Tactical Purchasing (High Priority)

• Manage and execute purchase orders for non-stock and project-based items
• Support strategic purchasing initiatives, including supplier follow-ups, cost awareness, and lead time optimization
• Track supplier performance (confirmations, delivery timelines, discrepancies)
• Collaborate with purchasing to anticipate needs and reduce supply risks
• Contribute to improving purchasing processes and visibility

Trade Compliance & Customs Support

• Prepare and review import documentation for shipments from Europe, China, and Canada into the U.S.
• Ensure accuracy of commercial invoices, packing lists, and certificates of origin
• Apply HS/HTS classifications based on established frameworks and broker guidance
• Coordinate with customs brokers to resolve entry issues
• Maintain organized and audit-ready import records

Inbound Logistics & Documentation Control

• Validate shipment and container documentation for completeness and accuracy
• Reconcile packing lists against purchase orders and expected receipts
• Identify and resolve discrepancies with internal teams and suppliers
• Track backorders and short shipments
• Support receiving team with documentation and issue resolution

Qualifications (Required):

• 2–5 years of experience in supply chain, logistics, purchasing, or operations
• Hands-on ERP experience (data entry, troubleshooting, reporting)
• Exposure to purchasing or procurement activities, with interest in strategic sourcing
• Familiarity with import/export documentation and shipping processes
• Strong attention to detail and organizational skills
• Effective communication across internal and external stakeholders

Additional Requirements (Must-Have):

• Minimum 2 years of work experience in the United States
• Must be legally authorized to work in the U.S. without sponsorship
• Ability to travel to Canada as needed

Preferred Qualifications:

• Experience in a manufacturing or industrial environment
• Strong Excel skills (data analysis, lookup functions, basic reporting)
• Exposure to supplier coordination or cost tracking

What Success Looks Like:

• High level of ERP data accuracy and system reliability
• Improved purchasing responsiveness and supplier coordination
• Reduced receiving discrepancies and smoother inbound flow
• Proactive identification of process and system improvements

North American Offices:

Kinshofer North America is located in Burlington, Canada

Kinshofer USA is located in Sanborn, NY, USA

Kinshofer Group Headquarters: Holzkirchen, Germany